Junior Executive Assistant

The Roald Dahl Story Company Ltd manages the stories of Roald Dahl, across a number of channels including book, theatre, movies, TV marketing, brand partnerships and merchandise.

Salary: Circa. £26,000 (depending on experience)
Contract: 6-month fixed-term contract with scope to go permanent  
Working pattern: Monday to Friday, 9.30 to 17.30 
Start date: Anticipated start date of mid-January 2020
Location: Marylebone, London
Closing date: Ongoing, we will hire the right person as soon as we meet them 

The purpose of the Junior Executive Assistant role is to support the company’s Brand Director who heads up the senior leadership team. The Junior Executive Assistant therefore has a pivotal part in supporting not only the Brand Director but also their management of the total leadership team.

The Junior Executive Assistant supports the smooth-running of the Brand Director’s schedule, contact with key stakeholders and partners, management of internal meetings, cross-business communication and some external business communications. The successful candidate must have excellent interpersonal and organisation skills in addition to knowledge and experience of the entertainment and brand industry such that they can support on related admin tasks as needed.

The Junior Executive Assistant will also be on hand to assist the Office Support function with the day-to-day smooth running of the office. 

You’ll be responsible for:

  • Smooth management of the Brand Director’s diary and appointments
  • Organising internal and external meetings and teleconferences (taking into account time zone differences where required)
  • Taking minutes from key meetings and cascading to relevant people. In some cases, tracking action points and ensuring timely follow-up (in collaboration with the Brand Director)
  • Organising regular meetings with the Brand Director’s direct reports. Playing a role in supporting related admin and scheduling meetings such as performance reviews
  • Acting as a secondary point of contact to the business/ leadership team for the Brand Director i.e. collecting messages and requests for meetings
  • Approving annual leave requests for the Brand Director’s direct reports
  • Supporting communication from the Brand Director to:
    • The internal leadership team and to the wider business as needed
    • Key external stakeholders and partners
  • Supporting desk-research related to the Brand Director's key projects
  • Supporting the Brand Director on presentation creation and other preparation for both internal and external meetings
  • Booking travel and accommodation for the Brand Director
  • Preparing and/or drafting correspondence for the Brand Director, as required
  • Providing ad hoc support on projects as required
  • Such other duties and responsibiliites as we may notify you of from time to time

We’d love to hear from you if you have:

  • Minimum of 18 months' experience in PA/EA roles, and, in day-to-day Office Management (ideally with a wider team support component)
  • Knowledge and experience within the entertainment and brand industry, in addition to a passion for the Roald Dahl brand
  • Strong organisational skills with the ability to multi-task and work extremely well under pressure
  • The ability to work on your own initiative
  • Strong knowledge of Microsoft Office 365, the full Microsoft Office Suite (inc. PowerPoint and Excel), Apple Keynote and use of Apple hardware
  • Strong written and verbal communication skills
  • Strong interpersonal and communication skills (written and verbal)
  • Proactive and willing to assist with ad hoc office management-related duties
  • Excellent time management
  • Excellent copywriting skills
  • The ability to maintain high standards of accuracy and efficiency
  • Flexibility and adaptability to carry out some work in the evenings (on occasion)

Why join us?

Love Charlie and the Chocolate Factory, Matilda and The BFG? How about some of Dahl’s darker tales for adults? So do we!

Based in a fantastic modern office in Marylebone, The Roald Dahl Story Company has big ambitions to turn the world’s favourite stories into the best films, tv, content, innovative publishing in the market – and with a set of partners ranging from Netflix and Disney to Penguin Random House and The Royal Shakespeare Company - we’re well on the way.  Far from a traditional literary estate – the company is a collection of over 20 creative, brand building and commercial brains from a range of backgrounds aiming to deliver the best, and most innovative Roald Dahl inspired products and experiences to the market.

What’s more is that we really care for our team - from instructor led weekly on-site Yogalates (think hybrid of yoga and Pilates) and Box-Fit classes, to a kitchen stocked with an assortment of refreshments, and an on-site shower complete with towels and toiletries, we’ve put a lot of thought into creating the perfect office environment and culture for everyone to enjoy.

The Junior Executive Assistant can also benefit from our workplace pension scheme, 28 days’ holiday plus 8 bank holidays (pro-rated accordingly) and company social events.

Application Process

Please send your CV and tailored cover letter to Livvy Chan (HR Manager) at livvy@roalddahl.com at your earliest convenience.

Take a look at our privacy notice for details regarding how your personal data will be handled for the purpose of recruitment and selection.